Description:
We are working on behalf of our client who is seeking to recruit a skilled and experienced Administrative Coordinator / Senior Administrator who will be responsible for supporting with the day-to-day operations and administration needs of the department. This is a pivotal role supporting a range of operational functions. As the Administrative Coordinator you would have responsibility for HR and finance admin tasks, internal and external communications and PA duties.
This is a full-time permanent position working Monday to Friday. This role would be office based 4 days a week in Edgbaston B15 on the outskirts of Birmingham city centre, and home working 1 day a week.
Role and responsibilities:
- As the Administrative Coordinator / Senior Administrator you would have responsibility for HR and finance admin tasks, internal and external communications and PA duties
- Act as a primary contact into the business and understanding, resolving and delegating or escalating queries as required
- Complex diary management for meetings and support with associated administration when required such as preparing agendas and papers
- Interact with senior management and high-profile contacts within the organisation and maintain excellent working relationships
- Supporting with PA duties as required to the senior management team
- Assist with organising events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.
- Liaise with other areas of the business to collate data, monitor accuracy, manipulate, analyse and interpret data reports to then prepare and deliver management information reports
- HR administration task such as logging staff absences, organising inductions and processing leavers
- Supporting with internal and external communication through e-marketing, intranet and website page updates
- Responsible for raising purchase orders, processing payments, authorising expenditure and handling any basic finance queries
- Support the management, development and implementation of operational processes and systems.
- Support the Operations Manager with projects when required
- General administration support as required by the department
Skills and experience required:
- Proven work history as an Administrator, Administrative Coordinator, Senior Administrator or Secretary position is essential
- Ability to work in a fast paced and collaborative team environment
- Excellent verbal and written communication skills is essential
- Strong IT skills in particular confident user of MS Excel
- Well organised, confident and engaging manner
- Ability to handle confidential data in line with GDPR
- Natural ability to problem solve and offer solutions
- Accuracy and attention to detail skills essential
- Experience in Higher Education or Further Education advantageous