Description:
We're seeking an innovative and attentive Recruitment Specialist & HR Assistant to support various HR functions, including onboarding new employees, managing payroll, overseeing the recruitment process, and ensuring compliance with HR legal policies and regulations. This role involves sourcing, evaluating, and hiring candidates, as well as providing guidance and assistance on HR policies and procedures. Additionally, you'll assist with health and safety documentation and general administrative tasks associated with staff and premises.
Responsibilities:
Recruitment:
- Collaborate with hiring managers to understand staffing requirements and create job descriptions.
- Utilise diverse sourcing methods, such as job boards, social media, networking, and referrals, to attract qualified candidates.
- Review CVs, conduct interviews, and assess candidates' suitability for the organisation.
- Coordinate interview schedules, facilitate interviews, and gather feedback from hiring teams.
- Extend job offers, negotiate terms of employment, and supervise the hiring process.
HR Legal Policy:
- Stay informed about employment laws and regulations to ensure compliance with HR policies and procedures.
- Develop and implement HR policies and procedures in line with legal requirements and industry best practices.
- Provide guidance and training to HR staff and managers on legal compliance matters, including discrimination, harassment, and employment eligibility.
- Revise and update employee handbooks, policies, and procedures to reflect changes in laws and regulations.
- Collaborate with management as necessary to address legal or HR-related issues and maintain compliance with legal requirements, ensuring staff well-being and workplace safety, including health and safety policies.
Onboarding and Orientation:
- Coordinate induction sessions for new starters to ensure a smooth transition.
- Provide information and guidance to new hires on HR policies, procedures, and legal requirements.
- Assist with new hire paperwork completion and ensure compliance with employment laws and regulations.
- Address any queries or concerns from new hires regarding HR policies and procedures.
HR Administration:
- Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
- Process changes in employment status, including promotions, transfers, and terminations, ensuring compliance with legal requirements.
- Support benefits administration, including enrolment, changes, and responding to inquiries.
- Generate reports and analyse HR data to identify trends and ensure compliance with legal requirements.
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum 2 years of experience in recruitment and HR-related roles.
- Thorough understanding of local employment laws, regulations, and policies.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
- Proficiency in HRIS or equivalent process software, along with MS Office (Word, Excel, PowerPoint), is preferred.
- Certification or qualification in HR-related fields and/or HR legal compliance is advantageous but not compulsory.