Description:
You'll play a vital role in ensuring the smooth operation of our business by collaborating with departments to integrate emergency preparedness plans, ensuring compliance with data protection regulations, managing document control, and overseeing regulatory responses.
Additionally, you'll conduct audits, manage projects, and facilitate monthly operations meetings with our Board of Directors.
We're seeking someone with a proven experience in compliance management. If you're detail-oriented, proactive, and thrive in a dynamic environment, apply now to become an essential part of our team!
Day To Day Tasks And Responsibilities
- Manage the Company’s IMS (ISO 9001:2015, ISO 45001:2018 and ISO 14001:2015) to ensure continued accreditation to the ISO standards.
- Collaborate with all departments to integrate Business Continuity and Disaster Recovery plans into the Company’s management systems.
- Ensure compliance with relevant Data Protection legislation, including the Data Protection Act 2018, UK GDPR, and Privacy and Electronic Communications Regulations (PECR).
- Implement and maintain document control procedure, including updating document control databases (SharePoint, Server, MyTHSP).
- Ensure up-to-date documented information such as policies, procedures, forms and records are readily available and archived appropriately.
- Integrate other Company documented information into the management system, ensuring accessibility and compliance with internal policies and external regulations.
- Assist in gathering information internally in response to requests by regulatory organisations, ensuring timely and accurate responses.
- Conduct audits of the Company’s management system components to identify non-conformities and irregularities.
- Reviews the terms and conditions of business annually, collaborating with the Board and third parties to ensure continued protection and compliance.
- Manage THSP projects as required, ensuring timely delivery and key tasks are executed efficiently and cost effectively.
- Ensure key processes are documented and audited annually, with a focus on continuous improvement.
- Arrange, attend, and minute monthly operations meetings with the Board of Directors, ensuring effective communication. This is not an exhaustive list, and no two days will be the same!
What You Bring To THSP
Essential Skills and Knowledge
- Proven experience in emergency preparedness planning, compliance management and document control.
- Strong understanding of Data Protection legislation and its practical application.
- Excellent communication, negotiation, and stakeholder management skills.
- Analytical mindset with the ability to identify areas for improvement and implement solutions.
- Detail oriented with a commitment to maintaining high standards of quality and compliance.
- Ability to work independently and collaboratively in a dynamic, fast-paced environment.
Desirable Skills And Knowledge
- Bachelor’s degree in business administration, Management, or related field. Relevant certifications (e.g., ISO 22301 Lead Auditor, GDPR Practitioner) is desirable.
- Proficiency in project management methodologies and tools is desirable.