Office Manager

 

Description:

Abley Letchford is a trusted development planning and infrastructure consultancy, providing high quality services to clients across the UK. With offices in Hungerford and Reading, we are a diverse and collaborative team that values everyone’s unique skills. Our commitment to excellence and teamwork makes us a fun, inclusive, and rewarding place to work.

 

Role Requirements

As an Office Manager, you will play a key role in ensuring the efficient running of our office, supporting our team, and handling a range of administrative tasks. Your responsibilities will include but are not limited to:

 

  • Provide varied support and administrative assistance to the team: This includes embracing digital software for managing schedules, coordinating meetings, and handling reports and documentation
  • Provide additional support to Senior Leadership Team where required: Assist with high-level administrative tasks and special projects
  • Answering phones and welcoming visitors: serve as the first point of contact for staff, clients and visitors, ensuring a professional and friendly reception.
  • Office Administration - ensure the smooth functioning of office operations, including equipment, supplies, and policies.
  • HR Support: assist with HR functions such as holiday tracking, absence management, inductions, and training.
  • Finance – timesheets, sales invoicing, purchase ledger and staff expenses
  • Facilities management: Oversee the maintenance and management of office facilities.
  • H&S and ISO 9001 processes – proactive coordination / implementation of systems
  • IT – responsible for day-to-day office and equipment issues as well as new starter set up
  • Perform other duties, as requested by the Directors or Business Manager: be flexible and ready to take on additional tasks as needed

 

Skills and Experience Required

We’re looking for an experienced and highly organised individual with:

 

  • Demonstrable experience in a similar role
  • Excellent organisational skills, with the ability to manage multiple projects simultaneously and meet deadlines.
  • Strong interpersonal skills, capable of building positive relationships with staff as well as external providers
  • Ability to exercise discretion in dealing with confidential or sensitive matters
  • Excellent planning and organisation skills with a methodical approach to managing a varied workload
  • Proactively follows and improves processes to enhance efficiency
  • Ability to learn quickly and work under own initiative, proactively with a problem-solving approach
  • Ability to work in a busy environment and to adapt to the changing needs of the business
  • Strong communication and time management skills
  • Excellent attention to detail
  • A flexible approach to your work, with a can-do attitude
  • Strong IT and administration skills, including creating and formatting documents. Familiar with tools such as Microsoft Word, Excel, Outlook, PowerPoint and Teams. Willing and able to learn new software packages.
  • Excellent written and spoken English

Organization Abley Letchford
Industry Management Jobs
Occupational Category Office Manager
Job Location London,UK
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2025-04-10 10:31 pm
Expires on 2025-05-25