Description:
Our client are the leaders in fashion design, development, sourcing and manufacture. They supply multi product clothing to a cross section of global retailers. With a busy office full of passionate Fashion & Clothing professionals, we are actively seeking a talented Receptionist/Office Administrator to be that "go to" person supporting the team and getting involved with everything from Admin to Events!
Main Responsibilities
- Meeting and Greeting visitors.
- Outgoing Post - there are a large number of samples sent by DHL on most days to overseas factories. These need to be organised, recorded on system and ready for timely collection.
- Managing all incoming post.
- Organising catering for numerous meetings (including making teas/coffees)
- Keeping meeting areas, reception area and kitchen tidy
- Organising maintenance of fixtures and fittings with office landlords when required
- Organising maintenance of security and issuing key fobs
- Maintaining adequate stocks of stationery, office and kitchen supplies, re-ordering as required
- Ordering taxis
- Managing and reconciling petty cash
- Furnishing finance with credit card expense details
- Diary work - keeping on-line calendars up to date for meetings
- Responding promptly to all adhoc enquiries and requests, prioritising those of the directors
- Organising internal social events including sending invitations and managing event
Requirements
- Team player who thrives in a varied role working in a fast-paced environment
- A flexible positive attitude, able to prioritise, multitask and meet challenging deadlines
- Polite and friendly attitude when dealing with visitors
- Excellent interpersonal skills with colleagues
- Excellent organisational skills
- Knowledge of Microsoft Teams, Excel and Word preferred