Office Administrator

 

Description:

This role is perfect if you are looking for something where no two days are the same. You will meet a diverse range of people including, Nursery professionals, Trustees, MPs and the Press. If you want the opportunity to support with organising events, speaking with contractors and learning department specific practices, this position is the perfect stepping stone for your development.

We would love to hire someone who is looking for a fun challenge within the charity sector. You would need to be highly organised, proactive and love to meet new people, fostering great relationships.

 

This opportunity will allow you to build on your admin skills and learn about the charity/social enterprise sector. You will support in various departments across Central Office as well as take ownership of essential tasks like the Heath and Safety procedures for office staff.

 

 

 

Main duties and responsibilities:

- Responding to general email and phone enquiries.

- Contribute to the smooth running of the office.

- Receive visitors, post and general walk in enquiries.

- Maintain records relating to LEYF Central Office.

- Overseeing the general office environment – maintaining and supplying resources when required.

- Taking responsibility for other LEYF meeting spaces outside of LEYF Central Office.

- Working with the Facilities team to maintain LEYF health and safety checks – (fire testing, alarms, boiler services, pest control and waste collection etc).

- Managing contracts with suppliers.

- Ensuring compliance with Health and Safety policies and procedures.

- Take ownership of keeping the office tidy, including arranging regular clear outs with the office team.

- Working with IT team to ensure room booking systems are running effectively.

- Supporting the Head of Executive Office with event planning and logistics.

- Supporting various Central Office teams in planning, minute taking, coordinating and fundraising.

- Supporting in diary coordination for the wider Executive and Trustee team.

 

 

 

About you:

- You are passionate about customer service and enjoy meeting new people.

- You can prioritise and be flexible/adaptable when required.

- You have excellent attention to detail.

- You are proactive, like solving problems and improving processes.

- You are efficient and organised.

- You have excellent written and verbal communication skills.

- You are friendly, positive and approachable.

- You have good knowledge of all Microsoft packages and the ability to learn company-specific software when required.

- You are confident with platforms like MS Teams and Zoom.

- You can work in a fast-paced environment and remain calm.

- You can work independently and with the wider Central Office/Nursery teams.