Executive Assistant

Description:

CFA Institute is seeking a highly organized, detail-oriented, and proactive Executive Assistant to join its London office, supporting two key senior leaders: the Chief Financial Officer and the Managing Director, Research, Advocacy & Standards.

This role is ideal for a professional who excels at managing complex schedules, coordinating with global stakeholders, and ensuring seamless day-to-day operations. Acting as the first point of contact for these leaders, the Executive Assistant will play a pivotal role in enabling their productivity and ensuring they remain focused on strategic priorities.

This is a unique opportunity to join a global leader in investment excellence and ethics, working closely with senior leadership while contributing to impactful initiatives across the organization.

Key Responsibilities:
✅ Manage the calendars and schedules of both Managing Directors, ensuring efficient time management across competing priorities
✅ Handle all internal and external communications on behalf of the Managing Directors, serving as a professional first point of contact
✅ Coordinate and prepare materials for meetings, including agendas, minutes, action tracking, and follow-ups
✅ Arrange and manage complex international travel itineraries, including visa applications and travel logistics
✅ Create high-quality presentations, reports, and briefing documents for leadership meetings, including the Board of Governors
✅ Prepare expense reports and ensure compliance with internal policies
✅ Take ownership of quarterly event planning, including scheduling, logistics, and ensuring smooth execution
✅ Proactively streamline processes, identify operational efficiencies, and anticipate the needs of the Managing Directors
✅ Support broader business operations initiatives, such as process optimization, stakeholder engagement, and special projects (for candidates with an interest in expanding their impact)

Required Qualifications & Skills:
🔹 At least 5 years of Executive Assistant experience, ideally supporting multiple senior leaders simultaneously
🔹 Proven track record of managing complex calendars and handling global scheduling across multiple time zones
🔹 Demonstrated experience arranging international travel, including visa processing and handling travel disruptions
🔹 Experience in event coordination is a plus
🔹 Exceptional attention to detail, with the ability to juggle multiple responsibilities and remain calm under pressure
🔹 Strong sense of professionalism and discretion, with experience handling confidential and sensitive information
🔹 Excellent written and verbal communication skills
🔹 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Salary & Benefits:
💼 Salary Range: £50000 to £60000 per year, depending on experience and qualifications
🎯 Eligibility for annual performance incentives
🏦 12% employer contribution to 401(k)/pension plan
🏥 Comprehensive medical benefits for you and your family
🏖️ Generous leave and holiday allowance
📚 Flexible work options and professional development programs
🌍 Wellness, education, and employee support programs

About CFA Institute:
CFA Institute is the global leader in investment excellence and ethics, serving nearly 200,000 charterholders across 160 markets. We are committed to advancing ethical behavior, fostering professional growth, and building better investment markets worldwide.

Our commitment to employee well-being includes comprehensive health benefits, competitive retirement plans, generous time off, flexible work options, and ongoing professional development.

Diversity, Equity & Inclusion:
CFA Institute is an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, ethnicity, gender, age, disability, sexual orientation, or socio-economic background.