Description:
Are you an experienced Executive Assistant seeking an exciting opportunity within a leading global financial services firm? We are recruiting for a highly organised and proactive Executive Assistant to support a newly appointed Managing Director, known for his strategic client focus, as he builds and expands his portfolio. This role also provides support to a broader team of 7-8 professionals, ensuring smooth and efficient operations.
Key Responsibilities:
- Diary and Inbox Management: Oversee intricate schedules, prioritising the MD’s and team’s commitments to maintain smooth, effective daily operations.
- International Travel Coordination: Arrange detailed multi-leg international travel, adapting to last-minute changes when necessary.
- Document Preparation: Prepare and format critical documents, reports, and presentations for high-impact meetings.
- Gatekeeping and Prioritisation: Act as the primary contact, managing communications and ensuring priority tasks are handled efficiently.
- Expense & Administrative Management: Process expenses and perform general administrative duties with attention to detail.
- Project and Team Support: Assist on ad-hoc projects and provide additional support to the team of 7-8 professionals as needed.
About You:
- Organised and Adaptable: Experienced in supporting senior executives, especially within dynamic, high-pressure environments.
- Proactive and Solution-Oriented: Anticipates needs and demonstrates initiative in optimising workflows.
- Excellent Communicator: Strong verbal and written communication skills for professional interactions at all levels.
- Collaborative Team Player: Comfortable managing multiple priorities and providing cohesive support across the team.