Description:
Tythe is looking for a full-time Event and Wedding Co-ordinator to be responsible for planning and co-ordinating both private and corporate events and weddings at our beautiful Oxfordshire venue set on our working family farm. You will work with our clients to understand their vision and preferences whilst helping to oversee planning details, create timelines and to ensure all details of the event are executed flawlessly. Tythe’s team of co-ordinators are highly organized, detail-oriented, and have excellent communication skills and are expected to communicate effectively with their clients and be able to discuss and help to resolve any issues that may arise during the planning process.
We require all of our event co-ordinators to have a strong understanding of the event and wedding industry and to be able to provide guidance and advice to their clients. This is a creative and dynamic role that requires a passion for event planning, a commitment to delivering exceptional customer service and the ability and availability to work ‘event’ hours.
Event and Wedding Co-ordinator duties and responsibilities
- Meet with clients to discuss their vision and preferences.
- Coordinate and manage all aspects of the event or wedding planning process via face-to-face, email and telephone communication.
- Excellent administrative skills
- Create and maintain detailed timelines and checklists to ensure all tasks are completed on time.
- Co-ordinate and oversee all wedding and event day activities, including setup, supplier arrival/departure/collection times, ceremony, reception, evening party and breakdown.
- Ensure that all suppliers are aware of their responsibilities and timelines.
- Communicate with the event client or wedding party and family members to ensure they are informed and comfortable with the plans.
- Handle any unexpected issues or emergencies that may arise during the planning process or on the event day.
- Collaborate and communicate effectively with other event staff, including servers and bartenders, to ensure the seamless execution of the event.
- Quickly address any issues or challenges that may arise during the event and resolve guest concerns.
- Provide creative ideas and solutions to make the event or wedding unique and memorable.
- Ensure that the event runs smoothly and according to the client's vision.
- Provide excellent customer service and ensure client satisfaction throughout the entire planning process and event.
- Play a crucial role in ensuring that both the clients and their guests have a positive, stress-free and enjoyable experience.
Event and Wedding Coordinator requirements and qualifications
- Proven work experience as an Event / Wedding Coordinator or similar role
- Excellent organizational and time-management skills
- Meticulous planning skills.
- Ability to manage multiple tasks and to prioritise effectively
- Strong communication and interpersonal skills
- Ability to work well under pressure and meet deadlines
- Attention to detail and problem-solving skills
- Team player who communicates well with all colleagues
- Punctual, reliable and trustworthy
- Experience in event planning and within the wedding industry
- For weddings – a knowledge of traditions and customs
- Familiarity with event and wedding vendors, suppliers and venues
- Proficient in Microsoft Office and event management software
- Ability to work flexible hours, including early mornings, evenings, weekends and Bank Holidays
- Working knowledge of health and safety guidelines and practices for in-person events.
- Online Hostology platform event management experience or be tech-savvy and able to pick up new event management platforms
- Driving Licence and must have access to their own transport
- First Aid certificate
- The role would suit someone who is physically fit and strong and enjoys an active element in their work