Description:
We have an exciting opportunity working for one of Scotland’s fastest growing FM companies covering a new contract at our North Lanarkshire office. In this role you will be working as a Contract Administrator reporting into our Contracts Manager and Account Manager dedicating your time managing the workload of up to two contracts.
Key Responsibilities
- Liaising between internal teams and client helpdesk's for updates and closure of nationwide planned and reactive tasks.
- Providing information to account/ contract manager and client teams for regular reporting.
- Organising accommodations and site permits.
- Maintaining client portals, ensuring certification and paperwork is received and uploaded.
- Assisting account/contracts manager with production of quotations.
- Ordering of materials, equipment, and stock control.
- Liaising with internal planning team for scheduling and booking of engineers.
- Assisting the finance team with monthly applications and maintenance billing enquires to ensure ease of invoicing.
- Any other general day-to-day administrative duties
Person Specification
- Must be proficient in the use of Microsoft Office packages such as Outlook, Word, and Excel.
- Comfortable in decision making and working under own supervision.
- Client focused with a “determine to deliver” approach to the contract delivery.
- Conduct themselves in a calm, organised and professional manner, with the ability to manage high work volumes.