Description:
Fantastic Opportunity for an experienced Company Secretarial Assistant to join the governance function at a leading risk management firm. In the role, you will work with the Company Secretary providing effective company secretarial support to the board and their committees. You will be responsible for the organisation of board and committee meetings, minute-taking and follow-ups. The ideal candidate will have excellent communication skills, high-quality minute-taking ability and be comfortable building strong relations with senior stakeholders. Previous experience working for an FCA-regulated firm would be beneficial for this role.
Key Responsibilities & Accountabilities:
- Managing board and committees (including risk and audit) meeting processes, preparing relevant materials, taking high-quality minutes.
- Tracking actions and follow-ups from board and committee meetings.
- Maintaining board and committee records and all related documentation.
- Ensuring the maintenance of statutory records for entities falling within the remit of the Company Secretary, and ensuring the timely submission of statutory filings.
- Supporting corporate transactions as and when required.
- Assist with compiling monthly management reports for the Directors and Shareholders.
- Assisting on occasion with project work delivery with the Corporate Planning team.
- Ensuring good communication and solid relationship management with the Executives, Boards, Chairs and committee members and act as the first point of contact.
Key Skills & Qualifications Required:
- Relevent Degree or similar qualification.
- ISCA part of fully qualified is beneficial for this opportunity but not essential.
- At least 3 years of previous work experience in a similar role within financial services.
- Previous experience in minute-taking accurately for meetings lasting up to 2 hours.
- Previous calendar management and experience in arranging complex meetings.
- Understanding of working on tasks within the regulatory space.
- Seeks out opportunities to improve and share knowledge and remain abreast of changes in Corporate Governance best practices, ensuring that services delivered by the Secretariat are.
- A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism.
- Excellent attention to detail, diligent and methodical in your approach to work.
- Excellent stakeholder management skills, experience working with the Senior Board and ability to build good relationships both internally and externally.