Admissions & Marketing Assistant

 

Description:

This post presents an opportunity to join a well-established independent school set in the foothills of
Exmoor and the North Devon coastline.

The principle and operational purpose of the role is to provide support to the admissions function of
the school along with supporting the marketing department with recruitment events.

The successful candidate will have excellent administrative and organisational ability and must be able
to work on their own initiative. You will be able to demonstrate good IT skills and be required to be
willing and helpful, be able to meet deadlines being adaptable and flexible in the management of your
time and duties.

 

Main responsibilities

The job description is not intended to be a complete list of duties and responsibilities but indicates the
major requirements of the post. It may be amended at any future time and is reviewed annually, to
take account of the developing needs of the school.
 

• Administrative support to the Admissions Manager and maintain regular communications (on the

phone, face to face and in writing) with prospective parents and education agents in both UK and
overseas markets.

• Develop good relationships and provide an excellent service to prospective families and agents.

• Assist the Admissions Manager with all elements of administration associated with the admission of

new pupils into West Buckland School. The Admissions Manager is the lead point of contact for
new prospective families, but you will also liaise directly with families and agents, ensuring they
receive an excellent service and experience. You will deputise for the Admissions Manager as
necessary.

• Accurately logging enquiries on to the admissions database and maintaining records as necessary.

• Requesting relevant information required for the enrolment process, including school reports,

personal statements and advising families and education agents on information required to support
an application.

• Making the arrangements for school taster days and organising Teams interviews for international

students with relevant members of academic staff.

• Support marketing team at recruitment events, host and engage with visiting families as needed.

• Support marketing efforts by managing accurate student data, updating databases, and

collaborating on promotional materials.

• Administrative tasks relating to the UKVI process for incoming international pupils requiring visas.

This will include verifying which pupils require sponsorship for a Child Student visa, advising

 

 

international families on the visa application process, requesting and checking relevant
documentation, issuing Confirmation of Acceptance of Studies (CAS) requests, documenting
passports and maintaining accurate records on all overseas pupils in order to meet UKVI
compliance requirements.

• Assisting the Admissions Manager with the data transfer of applicants from the admissions

database into the school management database and ensuring all data is fully prepared and
accurate.

• Assisting in the preparation of student entrance examinations, scholarship assessments and

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The following qualities are essential:

 

• A highly professional, methodical and expeditious approach to handling data

• Excellent database skills
• A calm and personable manner

• Good interpersonal skills: the ability to communicate effectively with a variety of people

• Discretion and proven tact and diplomacy in dealing with adults and children

• Ability to work as a member of a collaborative team

• Ability to prioritise work efficiently and effectively

• Energy and enthusiasm

• Excellent ICT skills

• Strong administrative skills